- Position Title
- AFT Administrative Assistant, Level II
- Range 12-Month
- 22
- Range 10-Month
- 19
- EEO Category
- B
- Bargaining Unit
- U
- Job Summary
- 在州立大学二级或以上主任的指导下, is responsible for coordinating the support work and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required.
- Requirements – Education
- 毕业于指定机构认定的具有学士学位或同等学历的认可学院.
- Requirements – Experience
- 在高等教育机构担任教员或教育管理人员两年以上的工作经验, 高等教育或其他相关领域或同等学历,由任命机关确定. 不具备所需教育背景的申请人可以按年代替指定的经验. (30 credit hours are considered one year of college.)
硕士学位可以代替两年的工作经验.
- Examples of Work
-
- Assists in the preparation and coordination of reports for internal or external distribution; insures that information is collected, integrated, compiled and analyzed in a timely manner; performs research as required.
- 安排会议,准备议程,确保准备和分发会议记录.
- 为委员会提供支援服务,包括安排会议室, gathering materials, 分析需要确定的项目并建议适当的行动.
- 与提供数据处理等支助服务的组织单位协调并保持联络, accounting, purchasing, printing and personnel.
- Assists in developing organizational arrangements, performance criteria and administrative procedures to help achieve organizational goals; provides recommendations as requested.
- Investigates administrative and organizational problems for the executive or administrative officer; assists in developing and implementing solutions; provides recommendations as requested.
- As directed collects data for the annual budget request; monitors office expenditures.
- Assists in establishing systems and procedures.
- 按要求代表行政或执行人员.
- 在完成指定任务的过程中与学院和其他组织的员工合作.
- 跟进行政主管的决定和/或指令,确保执行和/或完成.
- Performs studies or investigation; makes recommendations for appropriate action.
- 加快和协调项目或单位的支持服务,如维护, repair, supplies and mail.
- 协助协调办公室运作,包括文书工作, forms, space, office equipment and suggests methods of improvement.
- Interviews visitors to the office, responds to inquiries or requests, 并就需要行政主管亲自注意的事项向行政主管提出建议.
- Supervises the office library.
- Prepares correspondence.
- Supervises and/or maintains essential records and files.
- Knowledge, Skills and Abilities
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- 对现代管理原则和技术及其应用有广泛的了解.
- 能够在高等教育中获得广泛的理念、目标和组织知识.
- 能够了解学校的政策和程序.
- 能够掌握学院组织和运作的知识.
- 对办公室管理的原则、程序和技巧有一定的了解.
- 对预算计划和发展的基本原则有基本的了解.
- 能够解除行政长官的操作和行政细节.
- Ability to coordinate office operations.
- 能够协助准备包括收集在内的报告, integrating, compiling, and analyzing data from several sources.
- Ability to schedule meetings and prepare agendas.
- 能够为委员会提供支持,包括安排会议室, gathering, 分析所需材料并提出适当的建议.
- 能够与提供支持服务的组织单位建立并保持联系.
- 能够与管理人员和员工建立并保持合作关系.
- 能够协助规划组织安排,制定绩效标准和行政程序.
- 能够调查行政和组织问题,并协助制定和实施解决方案.
- 能够收集预算要求的数据并监控办公室支出.
- 能够协助建立系统和程序.
- 能够按要求代表执行或行政官员.
- 执行主管的决定和指示的能力.
- 能够进行日常研究或调查,并就适当的行动提出建议.
- 能够加快和协调办公室的支持服务,如维修, repairs, supplies, and mail.
- Ability to prepare correspondence.
- 能够监督和/或维护重要的记录和文件.