职位描述- AFT行政助理, Level I

职务名称

机管局一级行政助理

工作总结

Under the direction of a Director II or higher at a state college, is responsible for coordinating the support work and performing the routine professional functions necessary for the successful accomplishment of college or office goals and programs and for serving as principal assistant in administrative matters; does related work as required.

要求-学历

Graduation from an accredited college with a bachelor’s degree supplemented by a master’s degree or equivalency as determined by the appointing authority.

要求-经验

Three years professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalency as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30个学分被认为是一年的大学.)

工作实例

• Per形式 research, generates and executes studies, analyzes data and develops sound conclusions.
• Coordinates the preparation of reports required by internal and external originations; insures that required information is collected, 集成, 及时整理分析.
• Schedules meetings, develops agendas and insures that meeting minutes are prepared and distributed.
• Provides support services to committees including arranging for meeting room, 准备所需材料, analyzing items requiring a determination and recommending appropriate action.
• Coordinates and maintains liaison with organizational units providing support services such as data processing, 会计, 采购, 印刷及人员.
• 建议组织安排, performance criteria and administrative procedures to help achieve organization goals.
• Investigate administrative and organizational problems and makes recommendations for solutions.
• Collects data for and assists in the preparation and implementation of the annual budget request; develops and coordinates fiscal procedures and monitors expenditures.
• 协助建立系统和程序.
• Represents the executive officers at meetings, conferences and seminars as required.
• Works cooperatively with manages and other employees of the college and other organizations in the course of accomplishing assigned duties.
• Follows up on decisions and/or directives of the executive officer to insure implementation and/or completion.
• Expedites and coordinates support services to the program or unit such as maintenance, 修复, 物资及邮件.
• Coordinates office operations including clerical work; internal reporting systems, 形式, 空间, and office equipment and suggests methods for improvement.
• 面试办公室访客, 回应询问或请求, and advises the executive officer concerning matters requiring his/her personal attention.
• 管理办公室图书馆.
• 准备对应.
• Supervises and/or maintains essential records and files.

知识、技能和能力

• Considerable knowledge of modern management principles and techniques and their application.
• Ability to acquire considerable knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operations.
• Basic knowledge of the principles of budget planning and development.
• Considerable knowledge of office management principles procedures, and techniques.
• 广泛的研究方法和技术知识.
• Ability to relieve the executive officer of operational and administrative detail.
• Ability to coordinate the preparation of reports including gathering, 集成, 编译, 并从几个来源分析数据.
• Ability to schedule meetings, develop agendas and prepare minutes.
• Ability to provide support to college committees including arranging for meeting rooms, gathering and analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to plan office organization and develop performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and develop solutions.
• Ability to develop and prepare budget requests and monitor expenditures.
• Ability to develop and coordinate systems and procedures.
• Ability to represent the executive officer as required.
• Ability to follow-up on decisions and directions of the executive officer.
• Ability to expedite and coordinate support services to the organizational unit such as maintenance, 维修, 供应, 和邮件.
• 能够协调办公室运作.
• 准备信函的能力.
• Ability to supervise and/or maintain essential records and files.

Download a chart comparing all three AFT: Administrative Assistant Levels (DOC)